Equipment Rental Agreement & Liability Waiver

This Equipment Rental Agreement (“Agreement”) is entered into between Pop Up Party Co. (“Company”) under the umbrella of Sociable Thunder Bay Inc. and the undersigned renter (“Renter”) as of the date signed below.

By signing this Agreement, the Renter agrees to all terms and conditions outlined herein.

1. Rental Equipment

The Company agrees to rent the following equipment to the Renter.

See the agreement that was emailed to you which outlines the equipment you are renting.

All equipment remains the property of the “Renter” at all times.

2. Rental Period

Equipment must be returned by the agreed-upon end time unless otherwise arranged in writing. Late returns may result in additional charges.

See the agreement that was emailed to you.

3. Rental Fee & Damage Deposit

See the agreement that was emailed to you.

The damage deposit is fully refundable and exists to protect both parties.

The damage deposit will be refunded within 3–5 business days after the equipment is returned, inspected, and confirmed to be:

• Complete

• Clean

• Undamaged

• Fully functional

The Company reserves the right to deduct repair, replacement, cleaning, or missing-item costs from the damage deposit.

4. Responsibility for Equipment

The Renter agrees to:

• Use all equipment properly and for its intended purpose only

• Supervise equipment use at all times

• Keep equipment away from water, extreme weather, fire, and misuse

• Ensure children use equipment only with adult supervision

The Renter assumes full responsibility for the equipment from the time it is delivered or picked up until it is returned and accepted by the Company.

5. Damage, Loss, or Theft

The Renter is financially responsible for:

• Any damage beyond normal wear and tear

• Lost or stolen equipment

• Damage caused by misuse, negligence, intoxication, or improper setup

If repair or replacement costs exceed the damage deposit, the Renter agrees to pay the remaining balance within 14 days of receiving an invoice.

6. Assumption of Risk

The Renter acknowledges that use of rental equipment involves inherent risks, including but not limited to:

• Slips, trips, falls

• Equipment malfunction

• Physical injury

The Renter voluntarily assumes all risks associated with the use of the rented equipment.

7. Release of Liability

To the fullest extent permitted by law, the Renter releases and agrees to hold harmless Pop Up Party Co., its owners, employees, contractors, and affiliates from any claims, damages, injuries, or losses arising from:

• Use or misuse of the rented equipment

• Accidents or injuries occurring during the rental period

• Failure to follow instructions or safety guidelines to users

This release applies to claims by the Renter and any guests or participants.

8. Indemnification

The Renter agrees to indemnify and defend Pop Up Party Time against any claims, damages, or legal costs arising from the Renter’s use of the equipment.

9. Cancellation Policy

Cancellations must be made at least 72 hours before the rental date to receive a 100% refund of the rental fee.

Cancel within less than 72 hours and we keep 50% of your rental fee.

Damage deposits will be refunded for cancellations made within the allowed time frame.

10. Alcohol & Party Use

If alcohol is present at the event:

• The Renter assumes full responsibility for guest behaviour

• Equipment must not be used in a reckless or unsafe manner

• Pop Up Party Co. is not responsible for alcohol-related incidents

11. Governing Law

This Agreement shall be governed by and interpreted according to the laws of the Province of Ontario.

12. Entire Agreement

This document constitutes the entire agreement between the parties. No verbal agreements or modifications are valid unless made in writing and signed by both parties.

Acknowledgement & Signature

Please fill out form below.